Vehicle Pre-Use Checks

CheckedSafe replaces the paper based daily vehicle check by allowing drivers to complete a Vehicle First User or Vehicle Pre-use check via an App on their smart phone. This improves the efficiency of the check process. Once submitted the check results are sent in real time via email and are viewable on the CheckedSafe Workforce Management (CWM) suite. Effective management of work-related road safety helps reduce risk no matter what size of your organisation. As part of managing that risk organisations are required to ensure that vehicles are in a safe and fit condition for use and the simple way of doing this is to ensure that daily vehicle checks are carried out. Whilst it is possible to carry out daily vehicle checks on paper it is difficult to manage and cumbersome. The CheckedSafe solution solves this problem. The system allows real time reporting of defects, immediate notifications, end to end audit trail and a trend analysis for all the fleet. The CheckedSafe App is simple to use for drivers of any IT ability and once the check is synchronised to the back office, our comprehensive system allows the Transport manager or Fleet Manager to utilise that data to manage their fleet effectively and efficiently. Checkedsafe uses the GPS on the driver’s mobile device to pin point their location when they carry out the daily walk around check. The map location is included in the resulting report. Checkedsafe has several DVSA recommended checklist’s however, all checks can be made bespoke. In fact, a checklist can be created for any vehicle or piece of equipment. Checks can be conducted regardless of wi-fi connection or phone signal. All checks are stored on the device and uploaded automatically to the Checkedsafe Workforce Manager when the driver is in signal area. Designed for Android and Apple mobile devices, Checkedsafe also runs on tablet (Android) and iPads and is also available on the Tom Tom platform. We use the mobile device’s motion sensors to track the driver’s movements as they undertake the check, which ensures that the check is accurately being completed and you can see the driver moving around the vehicle. Once data is recorded on the Checkedsafe App, it cannot be altered in any way as it is a fully secured service. There is a proven saving on removing the paper based vehicle defect reports and going digital, not only on the storage of all vehicle defect cards but on distribution, collection and manual data entry of each card. The peace of mind, knowing that all the daily walkround checks are completed whilst being notified in real time of any defects across your entire fleet adds value and helps stream line your operation. Reducing your administration costs associated with running a paper based system can be eliminated with staff redeployed into other areas of the business. Track non-compliant workers who flout the rules with evidence based reporting which identifies repeat offenders who expose your company to financial risks and curtailments. Real-time notification of defects on checks carried out at the roadside enable your service department to schedule their workflow and more importantly, order parts required before the vehicle has even returned, reducing off road time.